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REQUEST FOR PROPOSALS FOR EMERGENCY PREPAREDNESS PLAN FOR BCAFN

The British Columbia Assembly of First Nations (BCAFN) is a provincial-territorial organization representing 203 First Nations in British Columbia.

BCAFN presently has two office sites – one located directly in the community of the Lheidli T’enneh First Nation and one located in the traditional territory of the Musqueam, Tsleil-Waututh, and Squamish First Nations in Vancouver, BC. There are also staff that work remotely from Nanaimo and Williams Lake.

To effectively ensure the safety of the staff working in both offices along with the remote locations, BCAFN requires an Emergency Preparedness Plan to be developed to oversee our operations. This plan will be reflective of the current unique situations: BCAFN primary office residing on federal lands reserved for First Nations and BCAFN satellite office along with remote locations situated in the urban settings of small to large municipalities.

BCAFN is seeking an Emergency Preparedness Planning Professional to develop an Emergency Preparedness Plan that will guide the internal response in the event of varying levels of emergencies for all locales.

Objective
The objective of this Request for Proposal (RFP) is to inform and solicit applications from qualified candidates who will possess a high degree of experience, professionalism, integrity and confidentiality as the Emergency Preparedness Planning Professional. Please submit your application in confidence to maureen.buchan@bcafn.ca by May 15, 2020.

date of appointment will be no later than June 1, 2020. The Emergency Preparedness Planning Professional shall be designated by the Board of Directors and accountable to all members of the BCAFN.

Concrete Deliverables:

a)  Contracted professional to review BCAFN’s current office configurations and infrastructure to provide thorough recommendations as to needs and requirements to be included in an internal Emergency Preparedness Plan;

b)  Identification of common emergency eventualities dependent upon situational circumstances of office configurations and infrastructure with associated processes for ensuring safety and well-being of BCAFN personnel;

c)  Development of an Implementation and Recommendations Paper; and

d)  Development of a draft BCAFN Emergency Preparedness Plan.

The proposal must include:

1)  A statement and description of the resources required to complete project;

2)  A statement of experience;

3)  A cost breakdown including fees and other expenses;

4)  A statement of what you would require from the BCAFN; and

5)  The name of three (3) references which have used the services of the Bidder as an Emergency Preparedness Planning Professional or other relevant capacity.

Rights of the BCAFN
The BCAFN reserves the right to:

  1. a)  Reject any or all proposals received in response to this Request for Proposals;

  2. b)  Enter into negotiation with one or more Bidders on any or all aspects of their respective proposals;

  3. c)  Accept any proposal in whole, or in part;

  4. d)  Cancel and/or re-issue the modified version of a given RFP requirement, including the right to request a confirmation of the Bidder’s legal status and signed documentation; and

  5. e)  Award contracts without competition for follow-up work, if any, to the selected Bidder for a given project requirement.

Miscellaneous
Price

Bidders must provide a firm fixed price, including administrative fees, travel, material costs, and GST.

Confidentiality
Submissions will be considered confidential information by the BCAFN and will be used solely for the purpose of selecting the successful Bidder.

Questions
All proposals will be acknowledged. Your proposal submission must be received by May 15, 2020. Submissions and questions may be sent by email to maureen.buchan@bcafn.ca

View proposal request pdf